METHODS OF AGENDA DEVELOPMENT
1. The one person approach: The organization's leader planning the next meeting's agenda without anyone's help.
2. The agenda with written or verbal input: this is done with input from group members prior to the meeting.
3. The executive committee may also develop and approve the agenda to the meeting.
4. The entire group can also develop the agenda at the end of the previous meeting.
1. Formal or Standing: The agenda's main points look the same from meeting to meeting.
2. Informal or Flexible: This agenda may look quite different from meeting to meeting.
3. Prioritized: This agenda always lists the items to be discussed, reported, or announced in order of importance.
4. Timed: The timed agenda can be used with any of the above formats. This format simply adds a time limit to each item.
5. Descriptive: This agenda gives a lot of information to the reader so that he or she can be more prepared for the meeting.
6. Intervention: This agenda's main purpose is to make the group sensitive to its internal processed and to prompt the group to analyze these processes. Three formats of intervention:
* Have the group set aside a certain amount of time to examine how members are interacting.
* For infighting or competition the leader and group may wish to set aside the whole meeting to deal with these problems.
* A short lecture to the group as an item on the agenda. (interpersonal communication, problem-solving).
FORMAL OR STANDING AGENDA Meeting title, place, time, and date:
1. Quorum count
2. Minutes Approval
3. Agenda Approval
4. Officer Reports (These could be listed by name or office)
5. Committee Reports
6. Old Business
7. New Business
8. Discussion Items
PRIORITIZED AGENDA Meeting, title, place, time, and date
1. Minutes approval
2. Business a. Heart Fund service project report. b. Parent's Day progress report. c. Rush report d. Treasurer's report
3. New business
INFORMAL OR FLEXIBLE AGENDA
1. Identify what you need to cover at this meeting (those things you need to know to get through the week or need help with this week). A. BRAINSTORM LIST B. RANK ORDER LIST C. GO OVER EACH ITEM
2. Things you need to know to do your job
3. Meeting format - What is the purpose of the group? - How should people prepare for the meetings? - What do you expect from me (the president)?
4. This semester's meeting schedule.
DESCRIPTIVE AGENDA Agenda: Board Meeting# 2, Friday, September 12 3:30 p.m., Room 234, Student Union In reading this agenda, notice the question and subjects listed under your report and also the assignment under your section. Please come to the meeting with information and ideas so that we can make this meeting worth your time.
1. Roll Call
2. Regular Reports (Try to keep them to 10 minutes) A. Vice President - Dave i. Beginning of the year hassles: membership card, applications, office hours, schedules, etc. ii. Committee structures, appointments iii. Other B. Treasurer's Report - Karen i. Evaluation of first week's financial matters - problems, concerns, etc. ii. National Loan Status report
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