Information for Groups Seeking to Become Recognized Student Organizations
According to Robert's Rules of Order Newly Revised, rules governing organizations or clubs are now combined into a single document labeled "bylaws." The use of the new form is preferred to the use of a separate constitution and bylaws. This new form combines the information for the constitution and bylaws. However, the term "constitution" may still be used.
The bylaws should include the following articles of organizations.
ARTICLE 1 Name
ARTICLE 2 Purpose
ARTICLE 3 Membership (Under membership be sure to include the Nondiscrimination Policy from Policies and Rules for Students. Club dues may be included here, also.)
ARTICLE 4 Officers (Included here should be titles of officers, when and how officers are to be elected, and terms of service.)
ARTICLE 5 Meetings (Sections should include regular meeting dates, provision for an annual meeting for elections, provision for special meetings, and the number of members that constitute a quorum.)
ARTICLE 6 Executive Board (Sections include who serves on the Board, what it does, and when regular board meetings are held.)
ARTICLE 7 Committees (Several sections should be used for standing committees and one section should be used for other needed committees.)
ARTICLE 8 Parliamentary Authority (Here a statement about parliamentary rules used is inserted.) ARTICLE 9 Amendment of Bylaws (A statement of how and when bylaws can be amended is needed here.) Always record the date on which bylaws are adopted by the organization. Also, all amendments must be dated. Adoption dates and amendment dates are essential if future members decide to rewrite the bylaws or make further amendments. Fr special information concerning Student Organizations at Commonwealth and other Branch Campuses consult the current booklet entitled Policies and Rules for Students.
Sample Bylaws BYLAWS OF____________________
ARTICLE 1 Name The name of this Society (club) shall be _______________.
ARTICLE 2 Object The object of this Society shall be to___________________; to_________________; and to ___________________.
ARTICLE 3 Membership
Section1. The membership of this Society shall be limited to (number of) members. (This section may not apply in all cases.)
Section 2. Eligibility a. Any registered DuBois Campus student (or any student majoring in (degree program) shall be eligible to membership. b. "The Pennsylvania State University continues its policies of nondiscrimination in all its educational activities and programs as defined by law. The University administers all policies without regard to race, religion, color, and and national origin; and without regard to handicap, age, sex, or status as a disabled or Vietnam-era veteran, except as provided by law. The University policy of nondiscrimination on the basis of sex includes sexual harassment." (Policies and Rules for Students, Nondiscrimination Policy)
Section 3. Dues for thus Society shall be _______________. (Other sections for membership resignation or honorary membership may be added if necessary.)
ARTICLE 4 Officers
Section 1. The officers shall be ___________, ___________, ___________. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the society.
Section 2. At the regular meeting held on (day of the month), a Nominating Committee of (number) members shall be elected by the Society. This committee shall nominate candidates for the offices to be filled at the annual meeting in (month). The Nominating Committee shall report at the regular meeting in (one month or meeting before the election). Before the election at the annual meeting in (month,) additional nominations from the floor shall be permitted.
Section 3. The officers shall be elected by ballot to serve one year or until their successors are elected, and their term of office shall begin at the close of the annual meeting at which they are elected.
Section 4. No member shall hold more than one office at a time, and no member shall be eligible to serve more than one term (or two consecutive terms) in the same office.
ARTICLE 5 Meetings
Section 1. The regular meetings of the Society shall be held on (day of month) from (month to month) unless otherwise ordered by the Society or by the Executive Board.
Section 2. The annual meeting shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise. The regular meeting on the (day and month) shall be known as the annual meeting.
Section 3. Special meetings can be called by the President or by the Executive Board and shall be called upon written request of (number) members of the Society. The purpose of the meeting shall be stated in the call. Except in emergency, three days' notice shall be given.
Section 4. (Number) members of the Society shall constitute a quorum.
ARTICLE 6 Executive Board
Section 1. The officers of the Society shall constitute the Executive Board.
Section 2. The Board shall handle affairs of the Society between business meetings, fix date and time of regular meetings, and make recommendations to the Society. However, the Board is subject to the orders of the Society.
Section 3. Regular Board meetings shall be held on (day and month) from (month to month). Special meetings of the Board can be called by the President after all members of the Board have been notified.
ARTICLE 7 Committees (Several sections should be used for the standing committees and their objectives.)
Section X. Such other committees, standing or special, shall be appointed by the President as the Society deems necessary. The President shall be ex officio a member of all committees except the Nominations Committee.
ARTICLE 8 Parliamentary Authority Rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Society unless they are inconsistent with these bylaws or special rules of order as the Society may adopt or with the rules of this University.
ARTICLE 9 Amendment of Bylaws These bylaws can be amended at any regular meeting of the Society by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting. Other articles of organization may be necessary for certain clubs of organizations. For instance, the school newspaper may wish to include an article concerning editorial content. This information is meant to be a sample Bylaws only. However, much of the information presented here can be used verbatim and is taken from Robert's Rules of Order Newly Revised.
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