Travel Advances are available on a limited basis. They may be requested for meals and mileage only. To request an advance, submit a Travel Advance form. After the Advance is received, the recipient is required to submit a Travel Support form so the campus is reimbursed for the advance.
To receive reimbursement for business travel expenses, fill out and submit a Reimbursement Voucher with proper receipts (DuBois requires receipts for meals) to the Director of Business Services. Make sure your budget administrator signs it before you submit it. Allow approximately two weeks for reimbursement.
University employees who are traveling on University Business may request the use of vans belonging to the Wildlife Department. Approval is required by your budget administrator. You will be charged mileage by the Wildlife Department, which schedules use of the vans. Any accidents occurring with University-owned vehicles must be reported to the Director of Business Services immediately.
All purchases must be pre-approved by your unit's budget administrator. For each purchase, you are required to fill out and submit a Requisition for Purchase form.
A purchasing card is provided to selected staff members by their budget administrator, the Director of Business Services, and the campus Chancellor. Before the card is issued, potential cardholders are required to watch a video instructing them in the proper use of the card. For each purchase, the cardholder must fill out and submit a Purchasing Card Support form along with a receipt from the purchase.
BERNREUTER (EMERGENCY) LOANS:
A Short-term time students at DuBois Campus:
For loan approval, please see the Financial Aid Coordinator in Student Affairs. Borrower must be a full or part-time student at DuBois Campus. Borrower must have a bona fide emergency. Loans must be re-paid within sixty calendar days from the date of loan. A student can have only one DuBois Campus Bernreuter Emergency Loan active at any time.
PAYROLL AND TIMECARD INFORMATION:
For payroll or timecard information, please contact the Business Office.
ROOM RESERVATIONS FOR OUTSIDE ORGANIZATIONS:
Any room on campus may be reserved for a University-sponsored function.
Many non-University groups may reserve a room on campus, but all requests must be made to the Director of Business Services.
CREDIT UNION INFORMATION:
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